Main tasks:

• Maintain the co-ownership register (regulations, minutes, lists of co-owners, maintenance logs, etc.)

• Organize general meetings (convening, agenda, drafting of minutes)

• Implement the decisions voted on by the co-owners

• Manage official correspondence and communications with co-owners

• Ensure compliance with building regulations and intervene in the event of internal disputes

This part aims to maintain the financial health of the co-ownership.

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Main tasks:

• Develop and adopt the annual budget

• Collect common charges (monthly contributions, contingency funds, special contributions)

• Pay suppliers and monitor service contracts (insurance, maintenance, etc.)

• Maintain complete union accounts

• Produce financial reports and accounting statements to be presented at the meeting

• Manage the contingency fund and the operating fund in accordance with the law

This section concerns the maintenance, safety and sustainability of the building.

Main tasks:

• Plan and supervise preventive and corrective maintenance work

• Manage maintenance contracts (elevators, heating, security, cleaning, etc.)

• Hire contractors for major repairs and work

• Follow the maintenance log and the asset management plan (AMP)

• Monitor the condition of the building and report any structural or technical problems

This dimension ensures legal compliance and protects the condominium association.

Main tasks:

• Ensure compliance with the Divided Co-ownership Act (Quebec: Civil Code of Quebec)

• Advise the board of directors on legal matters

• Manage appeals in the event of non-payment of charges or disputes between co-owners

• Collaborate with lawyers or notaries for legal and administrative procedures

Good communication is essential for cohesion in the co-ownership. Direct and fluid communication.

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Main tasks:

• Ensure smooth communication between the board of directors, the manager and the co-owners

• Inform co-owners of decisions, work, or changes

• Manage complaints and interpersonal conflicts diplomatically

• Promote a harmonious climate within the community